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Briefings + Case Studies

Sample Presentation Outline

Objectives:

1. Use integrated processes to better manage public bid design/build projects to improve quality and better manage problems.

2. Use bim and integrated processes to integrate multiple architectural firms into a focused and affordable team that really delivers.

3. Use integrated practice tools to assure that critical owner needs are met and assets maintained from conception through O&M.

Description:

You’ve done good build’ns for years. Why’d you wanna change? Did you know them big boys aren’t the only ones can make out with that bim stuff? Anyone can learn how to Git-Integration-Done, right now. Kick back and put up your dawgs we’re gonna talk about how them firefighters Got-R-Done.

  • They had a project that had been stalled for twenty years.
  • The purchasing climate favored design/build because the traditional way cost too much.
  • The city never authorized design/build and change was a big risk.
  • They feared that things would drop through the cracks and they would lose control.
  • They knew what they wanted and knew that their budget was flawed.

These were the dilemmas that faced the Salisbury Fire Department as the began to move forward on a major new station and headquarters. They had a concept and programming in hand from a nationally recognized fire station designer. They had a budget that was likely 70% low, established by an administrator who was no longer with the department. They had locked into a contaminated brownfield site and the community was already complaining in the newspaper. The local political environment was totally unforgiving of surprises or change. And, they were not prepared to compromise; they wanted what they needed, period.

This program will walk you through the facility planning process of tailoring off-the-shelf technology and integrated practice tools and strategies to successfully respond to all of these challenges (and more.) The program will demonstrate how to tailor integrated processes to prototype the design concept, create financial controls and validate the owner’s needs. It will show how green building analysis, visualization and support data is then extracted to bring the communities’ leaders together so that they can truly understand both the need and the fiscal realities, resulting in a fully funded project with preset controls that could Git-R-Done. On time and under budget. Safely and effectively.

State of Implementation in Federal Healthcare

Department of Veterans Affairs – AIA TAP Revolution

DOD Military Health System BIM

State of Implementation in Federal Property Management

GSA Region 2 – BIM and Facility Management

 

 

Capital Development Case Study

Case Study OC Capital Assets

Prologue

Municipal capital programs offer a diverse mix of projects. These projects have traditionally been designed and constructed piecemeal. The Town has traditionally ended up with projects that are not georeferenced. As-builts are inconsistent. And they are often late and over-budget. BIM processes have given us the ability to quickly respond to correct these issues without sacrificing efficiency, even in ‘one-off’ situations.

Capsule

The Public Facilities Development Program uses high performance management systems and off-the-shelf technologies to support municipal needs; efficiently and cost effectively. We have integrated cutting-edge collaborative planning and design processes that identify costs and success strategies early. All projects under the Program use an integrated, information supported workflow. Overlaying everything is the management of cost constraints.

Integrated processes give the ability to effective communicate needs, issues and decisions to all team members quickly and effectively. Projects are organized within a GiS construct using readily available and mature design tools.

Every project is georeferenced. Where practical and beneficial to the client, we have tested, prototyped and used a wide range of analysis systems and interoperable tools to supplement building information modeled to better envision, build, manage and maintain Town facilities.

Challenges

Planning, design and construction of facilities in a sellers market.
Time after time, newspapers have run stories of bids that exceed the budget. Often by more than twice the published estimate. The Town was no different. Costs were usually over budget and rarely were projects finishing on time. A different way to do business was needed and the Public Works Director was willing to try a new approach, even if it seemed risky.

Managing municipal facilities on a ten mile long barrier island.
Properly positioning and designing municipal facilities in a resort community is a challenge unto itself. Facilities must serve the population surges experienced in every beach season, yet must function economically year-round. Emergency services facilities have to be positioned to let firefighters and other emergency personnel reach all areas, quickly, even when the single access route is overloaded. Facilities have to withstand storms and a corrosive environment. And, budgets are tight and sometimes complex to administer. GiS, BIM and other geospatial constructs offered the Town a way to manage these complex issues.

Managing a diverse group of clients and stakeholders in a small Town with big assets.
City Engineer – Public Works Director – Director of Emergency Services – Volunteer Fire Chief, Volunteer Fire Company – City Manager – Mayor – Town Council. These groups (and more) all have a stake in and strong opinions about how Town facilities are designed, built and paid for. Needs and agendas vary and are sometimes in conflict. Communications and ‘knowing that we are right, going in’ are critical to a smooth and orderly capital development program. An integrated approach with the right experts; delivering an economical and efficient process was the solution.

Team Member Collaboration

As our practice becomes more diverse, we have included a much wider range of professionals in our teams. In this program, we have collaborated with software companies, Accountants, Appraisers, Marriott Corporation and Butler Manufacturing to simplify changes; saving the client substantial dollars.

Unique to this team are integrated Emergency Services experts. We were able to develop a Call Volume Study and to help the Town determine optimal station locations and to best manage the Town’s growing call volume. The team also coordinated the Volunteer Fire Company’s first ever strategic planning process and prepared concepts and program estimates for completing the Town’s entire fire facility program.

The projects in this capital asset program are indicative of the control and savings that are possible with an integrated approach. The client and stakeholders have the information that they need, to make correct, informed decisions, early in the process. Safety, security, funding availability, stakeholders’ needs and long range planning all get integrated into the process.

Quantified Benefits
Proven to save time and money. Client has experienced 8-15% savings in project costs. The design team has experienced increased profitability in the 8-35% range.

Public Works Offices and Workshops

Program Estimate and Project Budget $2,163,000

Responsive Bids

  • J. A. Moore & Sons $1,793,978
  • Mervin L. Blades & Sons $1,988,366
  • Willow Construction $1,696,000

Project Costs

  • Construction Contract award $1,696,000
  • Fees and expenses $74,000
  • Furniture and Equipment $71,800
  • Owner Upgrades and Change Orders $3,5500
  • Owner staffing cost offset $25,000
  • Project Total Costs $1,902,300
  • Savings to the Owner $260,700

Direct Benefits

  • Economical and functional
  • Changes are managed before construction, eliminating surprises.
  • Quality of communications has minimized misunderstandings.
  • Faster and more cost effective
  • Data connects to facility management – giving the client a fast ROI.
  • The models and the databases they build are used to predict and manage future phases
  • The ability to make just-in-time-decisions eliminates duplication and makes data available – when and where we or the client need it.
  • Easier to manage
  • The improved efficiency and tools have allowed for a more diverse project mix.
  • The projects are inherently sustainable – both for the Architect and for the Client.
  • Improved project controls let us document decisions better, consistently.
  • The projects have a history of reduced errors and construction problems – the team has gotten improved projects.

Non-technology Factors

Ocean City, MD initially contracted to develop facilities to house all Public Works Department administrative and repair functions and to better control capital development costs.
Total construction costs in the on-going program that began in 2000 are estimated to be approximately $17 million.

Projects have been implemented with a minimum of problems, under tight time constraints, and under budget and have evolved to encompass Public Works and Emergency Services facilities throughout the 10 mile long coastal island community.

The Town’s first need was to consolidate offices of their Public Works department heads and to replace their dilapidated shop building. Under close scrutiny by the City Council, it was important to establish a realistic budget early and to control the entire process.

Our integrated and BIM based process allowed the Town to benefit from the advantages of Design-Build, while retaining a high level of project control. The process began with virtual building models and detailed program estimates prior to beginning schematic design. The program estimates were then used to manage the design and delivery process. The 10,121 gsf Office and 16,720 gsf Maintenance Shop buildings were completed on time and well under the contracted budget.

The only change orders were Owner requested and resulted in several value-added additions to the project.

The team was also requested to redesign the Fire Company’s Headquarters facility and to develop a feasibility study for repair or replacement of an unmanned station. The team’s ability to rapidly prototype concepts coupled with management of cost constraints, allowed the Fire Company to understand that program requirements would make their original concept impractical and very expensive. By clearly understanding the impact of the program on final costs, at this early stage, the Fire Company was able to redirect the project to avoid unnecessary redesign.

Individual program components

Public Works Offices and Workshops
Complete: Consolidation of Public Works administration and repair shop facilities at the focal point of a high traffic public works complex. Project took place in highly seller oriented market conditions where over-budget projects were the rule, rather than the exception.

Process:

Needs programming
– MSVisio and MSExcel

Project management and correspondence
– Portfolio Digital Practice Tools, Filemaker7

  • Master schedule – MSProject
  • CVM (Concept vision model) – ArchiCad7
  • CVM overlays Town GiS mapping, AutoCAD, ArcInfo
  • Program estimate from CVM quantities – internal and online cost databases

Design Prototype model
– ArchiCad8

  • Updated program estimate for Council approval
  • IFC output for security analysis – Solibri Model Checker
  • Performance specifications – Arcom MasterSpecs
  • Design/build bid documents from Design Prototype, Plotmaker
  • Public Advertisement
  • Three bids received – all less than the program estimate
  • Award to low bidder
  • Permit document services
  • Coordination of subcontracted engineering – base documents to AutoCAD DWG

Contract administration services
– Portfolio Digital Practice Tools, Filemaker7

  • IFC output from model to MSVisio for space planning
  • Shop drawing review and RFI responses
  • Owner staff administered day-to-day process

Punchlist and closeout
– Populated ArchiFM8 facilities management system from project model

  • DRM (Digital Repository Models) as placeholders for existing and future development moving to facilities management system.
  • Team: Public Works Personnel – Architect – Civil/Structural Engineer – MEP Design Engineer –Surveyor – Design/Builder Contractor – Mechanical Design/Build Contractor – Electrical Design/Build Contractor – MEP Consultant – Structural Consultant – Butler Manufacturing – Solibri – GraphisoftUS

Fire Headquarters Renovation
Hold Pending funding – Constrained site redesign to manage major shifts in emergency services delivery. Early decision making process caused this project to be redirected to the new Mid-Town Central Station. Building will be rescaled to become a satellite Fire Station.

  • ArchiCad7, Portfolio, AutoCAD, MSExcel, Solibri, Filemaker
  • Team: City Engineer – Volunteer Fire Company Building Committee – Architect – Agency Construction Manager – MEP Engineer – Structural/Civil Engineer – Emergency Services Consultant – CPTED Consultant.

Emergency Services Call Study
Status: Complete

  • Review and analysis of current and projected emergency call patterns.
  • MSExcel, GiS data analyzed and presented with ArchiCad8.
  • Team: Volunteer Fire Chief – City Engineer – Volunteer Fire Company Building Committee – Planner – Emergency Response Consultant – Architect

Emergency Services Site Study
Status: Complete

  • Emergency response analysis and real estate assessment studies to identify available properties and to budget for acquisitions and divestitures within a highly built up beach resort environment.
  • ArcInfo data, ArchiCad8, assessment database, AutoCAD.
  • Team: Volunteer Fire Chief – City Engineer – Real Estate Appraiser – Planner – CPTED Consultant – Emergency Response Consultant – Architect

Volunteer Fire Company Strategic Master Plan
Status: Complete

  • Extensive stakeholder input process, facilitation of off-island retreat and worked with the Volunteer Fire Company to develop their first Strategic Master Plan.
  • MSExcel, ArchiCad8, MSPowerpoint, Adobe Acrobat
  • Team: Volunteer Fire Chief – Volunteer Fire Company Board of Directors – Volunteer Fire Company Membership – Architect – Facilitator – Emergency Services Planner – Marriott Corporation

Fire Station Feasibility Study
Status: Complete

  • Overlaid data from other surveys, assessments and call pattern studies with costing, program requirements and facilities needs to determine optimal program for providing needed Emergency Services facilities for the next 25 years.
  • ArchiCad8, Portfolio, AutoCAD, Microstation, Adobe Acrobat
  • Team: City Engineer – Volunteer Fire Company Building Committee – Architect – CPTED Consultant – Emergency Services Consultant – Emergency Response Consultant

North Island Fire Station
Status: Hold pending funding

  • Design for larger equipment and staffing to provide timely service to high-rise beach hotels and condos in the northern end of the Town.
  • ArchiCad8-13, Portfolio, Adobe Acrobat
  • Team: City Engineer – Volunteer Fire Company Building Committee – Architect – CPTED Consultant – Emergency Services Consultant – Emergency Response Consultant

Off-Island Fire Station
Status: Detailed planning for completion by others

  • Design to upgrade and expand an existing unmanned fire station to accommodate live-ins and to react to current and projected personnel needs.
  • ArchiCad8/9, Basecamp, Mindmanager, MSPowerpoint, MSExcel, Portfolio, Adobe Acrobat, AutoCAD, Google Earth, SketchUp
  • Team: Volunteer Fire Company Building Committee – Architect – CPTED Consultant – City Engineer

Mid-Town Central Station
Status: Hold pending property acquisition

  • New headquarters station designed to accommodate needs during natural disasters. This station also becomes the central support hub to manage high volume support needs at remote locations due to extensive traffic blockages and other barriers during beach season.
  • ArchiCad8/9, Basecamp, Mindmanager, MSPowerpoint, MSExcel, Portfolio, Adobe Acrobat, AutoCAD, ArcInfo, Google Earth
  • Team: City Engineer – Volunteer Fire Company Building Committee – Architect – CPTED Consultant – Emergency Services Consultant – Emergency Response Consultant

Firefighter’s Memorial
Status: Complete

  • Memorial to fallen emergency service personnel located at central focal point of oceanfront boardwalk.
  • SketchUp, ArchiCad9, Plotmaker, MSPowerpoint, Excel, Google Earth
  • Team: City Engineer – Volunteer Fire Company President – Architect – Concrete Contractor – Masonry Contractor – Public Works Department – Surveyor

Emergency Services Case Study

Description

You’ve done good build’ns for years. Why’d you wanna change? Did you know them big boys aren’t the only ones can make out with that bim stuff? Anyone can learn how to Git-Integration-Done, right now. Kick back and put up your dawgs we’re gonna talk about how them firefighters Got-R-Done.

  • They had a project that had been stalled for twenty years.
  • The purchasing climate favored design/build because the traditional way cost too much.
  • The city never authorized design/build and change was a big risk.
  • They feared that things would drop through the cracks and they would lose control.
  • They knew what they wanted and knew that their budget was flawed.

These were the dilemmas that faced the Salisbury Fire Department as the began to move forward on a major new station and headquarters. They had a concept and programming in hand from a nationally recognized fire station designer. They had a budget that was likely 70% low, established by an administrator who was no longer with the department. They had locked into a contaminated brownfield site and the community was already complaining in the newspaper. The local political environment was totally unforgiving of surprises or change. And, they were not prepared to compromise; they wanted what they needed, period.

This program will walk you through the facility planning process of tailoring off-the-shelf technology and integrated practice tools and strategies to successfully respond to all of these challenges (and more.) The program will demonstrate how to tailor integrated processes to prototype the design concept, create financial controls and validate the owner’s needs. It will show how green building analysis, visualization and support data is then extracted to bring the communities’ leaders together so that they can truly understand both the need and the fiscal realities, resulting in a fully funded project with preset controls that could Git-R-Done. On time and under budget. Safely and effectively.

 

familia Corazon-using BIM to help those most in need

familia Corazon works in Mexico and is headquartered in San Diego

Over the years they have built over one thousand houses in northern Mexico and are also creating community centers, community gardens, etc. to help the people that live in their homes. They are somewhat like Habitat for Humanity, but work with a less affluent clientele and housing is just a small part of what they do.

Corazon is an international non-profit home builder that has built and given away more than 1,000 simple homes and numerous community centers in Northern Mexico over 25 years. Corazon always builds its 400 sf homes in one day. Americans might call it a one-car garage, but where Corazon builds, it is called a mansion. For more information about Corazon visit – www.corazon.org – or go to www.youtube.com – and search _Corazon House Building._

Design Atlantic worked with Corazón to provide professional input and get a house built in Tijuana on January 31, 2008. During the process, Corazon received national media attention. In addition, we master planned two sites, one in the hills southeast of Dodger Stadium and a flat site near a metro station using Corazón houses and the Corazón community center concepts. Both projects have received national attention.

The following is a recap of recent Design Atlantic efforts to support those that work every day to house, feed, clothe those most in need in our society:

Design Atlantic Participates in Historic Global Economy Demonstration

Design Atlantic, Inc. Salisbury, Md. was a key participant in a first-of-its-kind demonstration of online architectural collaboration that “landed” 40 million square of virtual buildings on Google Earth – in one day: January 31, 2008.

In addition to participating in the online design exercise, Design Atlantic president, Finith Jernigan, AIA, also played a major role in showing how the same technology can assist real-world projects by leading a team that built a home in Tijuana, Mexico – in one day: January, 31, 2008.

Jernigan did not need to be in Tijuana because his design recommendations had already been contributed via advanced web conferencing systems and conference calls.

Nor did he have to be in Los Angeles, the location of the Google Earth site for the virtual buildings.
By staying in Salisbury while significant projects were underway involving participants from around the world, Jernigan demonstrated how his architectural firm is helping to house people across the country while contributing to the development of web-based software tools that allow all building industry professionals to participate in the Global economy.

Before construction – build day minus 1

We are leaving for the site now and should be there for a 7:00 start. One of our Mexican Board of Director’s is a local television personality and Channel 12, will be there to cover the event. I thought you might like to see the notice that Victor put out to the Board:

Estimados Miembros de la Prensa:

El juéves por la mañana nos confirmaron que Corazón fue escogido por la industria de la construcción de Los Angeles, California para realizar una demostración mundial de herramientas de diseño y construcción de estructuras a través de la colaboración de herramientas en línea, como Google Earth. El evento se llevará a cabo el próximo 31 de enero de 2008 en la colonia Cumbres de Tijuana, donde construiremos una casa al mismo tiempo que cientos de profesionales alrededor del mundo estarán colaborando en el diseño y proceso. Este será un hito en la historia de la industria y dentro de los patrocinadores se encuentran empresas como Microsoft y agencias como la Guardia Costera y la Armada de Estado Unidos.

Los Consejos Directivos de México y Estados Unidos de Corazón envían el boletín de prensa a fin de difundir este evento. Les envío el boletín y disculpen la brevedad de tiempo . Les mando también el enláce a la página electrónica del evento. Se que tendrán muchas dudas y me pongo a tu disposición para cualquier aclaración._

Essentially, that Corazon has been chosen to be part of an historical demonstration of construction techniques online and that Corazon will be building in real time the virtual buildings being built in Los Angeles. The partners in this endeavor will include Microsoft,the US Coast Guard and Army. The Board was also given directions for following live on the Internet._

This should be a very remarkable day.
Terry Mackprang, President familia Corazon

Build day – Welcome to the world of BIG BIM

Today we (and 400 of our best friends) are going to complete a life changing event in the world of planning and construction.

We plan to keep you on the frontline and to help you to understand the significance and what is happening today in LA and across the world.

There is a reason that the cover of my new book BIG BIM little bim features a young person and not a building. BIG BIM is about people. The technologies that drive the process are important, but they are not what this is all about. Today one of our goals will be to introduce you to the people that are making this happen. They are telling the world that the time has come to do things in a better way. They are telling the world that we can no longer afford to do business as usual. They are changing the world for the better.

Paul in Colorado is helping people in Mexico by creating new ways to build housing in ways that the families in Corazon communities can afford. Rick is sitting in his office and making sure that those that use the new buildings will be safe and secure. Karen is making green roof technology available to everyone. Kevin is helping a state become more integrated and able to better manage their projects. Kimon, Susan, Yong and Thomas are creating a system that allows it all to happen. Others are providing expertise in costing, emergency response, energy and just about every other area that you can imagine. Architects, engineers, owners, planners, GiS experts, programmers, developers, appraisers, firefighters and students will all be up to their elbows in the process.

Terry and Victor are in Tijuana, Mexico as you read this email. This morning they are going to begin construction on a Corazon House. By the end of the day a family will be moving into Terry and Victor’s house. To this family their new house will be a mansion of the first order. Today we will show you how the construction is progressing and with luck be able to show you video of the occasion.
Finith Jernigan, President Design Atlantic Ltd

After construction – build day plus 1

The whole idea behind the familia Corazón program is better communities and families through a sense of community—one neighbor being able to trust and rely on another neighbor. In 1995 when we started the program, it seemed like an impossible dream. The communities we had been working in for the previous 17 years were a fragmented and disparate group of people from all over Mexico and Central America. No one even knew their neighbor much less have any belief they could rely on them for any sense of help or support. Little by little we chipped away at that and the strangers became acquaintances and the acquaintances became friends and the friends began to trust one another. A real sense of community began to spring up amidst the poverty and hardship of everyday life in Tijuana.

When you called me about Corazón be a part of your project, I was, to say the least, skeptical. There was so little time, so much work to do and the weather was just awful. But then we had our first conference and when I understood the quality people who were participating and their dedication and resourcefulness, I realized that we could and should make this happen. The people in Mexico made an heroic effort and poured the concrete, gathered the materials and made it happen.

That’s the part of the story that is most readily apparent. But there was much more at work—something almost supernatural about the way this came together for Corazón. While it was exciting to be part of something remarkable in the BIMStorm LA project, it also validated and reinforced the essence of the familia program. We did not have time to find a new home site close enough to the Corazón offices that would enable us to send off progress photos during the day but one of our most diligent volunteers and one of the construction class teachers, Don Juanito, had a ramshackle shelter he has cobbled together over the years that just might work. It is on a hillside with difficult access and it was small, about 12’ x 16’ but it was close to the office and there was no more deserving a family that Don Juanito’s. In less than a week, often in the rain and mud, the community rallied around and tore down the existing shack, enlarged the existing slab to 16’ x 20’ and gathered all of the materials.

Now came the interesting part—who would build this on a Thursday with a couple of days notice? My wife and firefighter son were coming down, as were the Executive Director of Corazón in the US, Maria. We figured we could draft our staff in Mexico as well as some of our interns and we would do the best we could. So our staff in put out the word about the project and who it was for. We arrived on site about 7:30. There were already about 25 of the locals, most graduates from our construction class, at the job site and more were on their way. The people in Tecate, about an two hour drive away also wanted to be included, and Corazón dispatched our van to pick them up and bring them to Tijuana. The community had come together to support of their own. In the end, we had over 40 of the local participants show up to build a house for their neighbor.

With one of our typical American groups, we have the roof framed and the walls up by noon and the house completed by about 4:30. Don Juanito’s neighbors had the walls up and the loft built by 10:00, the roof on and sheathed by 11:00 and the house complete a little after 2:00. The most notable feature of all of the volunteers was their wide smiles. This was not a group performing a chore or a duty, this was a group of friends engaged in a labor of love—like an old fashioned barn raising.

One of our Corazón traditions is to present the keys to their new house to the owners. We remind the group that for most of the recipients, this is the first time they have ever had a key. This is the first time they were able to lock their doors and secure themselves and their possessions. During the presentation, we explained that this house was a complete surprise. It literally came from the sky. In Spanish, the word “cielo” has two meanings. The common meaning is “sky” but it also means “heaven.” When you consider the importance of Google Earth in the BIMStorm, the terms such as “landing a house” on the LA project, we told the group that this house from “el cielo” landed on Don Juanito and his family. The full connotation of that may have escaped the locals gathered around but it was not lost on all of us who realized what a miracle and blessing this was for the family that is Corazón.

On behalf of familia Corazón, I want to thank you for including us in this historic project. Your team has accomplished more than you could ever imagine.
Terry Mackprang is the Corazon leader of the team that built the home on Thursday, January 31st, 2008.